Symbolic Displays, Inc. (SDI) Quality Clauses
Symbolic
Displays Inc. |
QUALITY CLAUSES FOR
PURCHASED MATERIALS
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|
Issued by: QA |
Eff. Date: 08/02/13 |
Revision: Q |
QP-06-01-F01
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The
following Quality Assurance Provisions with their terms and
conditions become an integral part of the Purchase Order to the
extent specified in the Purchase Order.
These provisions supplement, but do not supersede the
presently existing terms and conditions of the Purchase Order.
The Seller will include in each shipment, in addition to
the Packing Sheet, objective evidence of quality demonstrating
compliance with applicable specifications.
Military Specification and standards listed herein shall
be for reference only.
1.
QUALITY
SYSTEM REQUIREMENTS
The Seller shall maintain a quality system that is
acceptable to the Buyer�s Quality Department.
The buyer reserves the right to audit the Seller�s
quality system. When
specified, the latest revision of the following standards is
herby made a part of this order:
(A) ISO9001
(B) AS9100
2.
WORKMANSHIP STANDARD
The
material on this Purchase Order shall be uniform in quality and
condition, sound and free from foreign materials and
imperfections detrimental to the usage of the product.
The product must be of an overall quality consistent with
good industry practices and adhere to requested PO requirements
without deviation.
3.
SYMBOLIC DISPLAYS, INC. SOURCE INSPECTION
When specified on the purchase order:
At the
option of SDI, all items covered by this Purchase Order are
subject to surveillance and inspection by an SDI Inspector at
the point of manufacture.
This will include surveillance of the products, and
seller�s systems, procedures and facilities.
The Seller shall furnish at no cost, the necessary
facilities and equipment, and perform tests as required by SDI
Source Inspector, to demonstrate conformance to the Purchase
Order and referenced documents.
Final acceptance of Source inspected material will be at
SDI. The Seller
shall provide sufficient advance notice to SDI to permit
scheduling of Source Inspection.
Evidence of Source Inspection shall accompany each
shipment.
4.
SYMBOLIC DISPLAYS, INC. IN-PROCESS INSPECTION
When specified on the purchase order:
In
addition to the requirements of SDI inspection, all items
covered by this Purchase Order are subject to in-process
inspection by a SDI Quality Assurance Representative. Prior to
the application of epoxy materials, hermetic sealing, or any
permanent closure, the Supplier will notify the cognizant Buyer
within adequate time for In-process Source Inspection coverage.
Evidence of in-process inspection will accompany each
shipment.
5.
INSPECTION AND/OR PRODUCTION TOOLING
When specified on the purchase order:
Seller
is held responsible for the protection, calibration, and care,
other than normal wear, of all production and inspection tooling
and equipment furnished by SDI, for use in performance of
Purchase Order requirements.
All tooling shall be subject to SDI surveillance and/or
inspection upon notice.
Said tooling, or replacement tooling of equal quality,
shall be returned in an acceptable condition upon demand or
notice.
6.
FIRST ARTICLE INSPECTION
When specified on the purchase order:
Inspection and acceptance by SDI, of a first article
manufactured against the Purchase Order is required prior to the
start of fabrication.
This first article report shall, as a minimum, include
the part nomenclature, Purchase Order and shipping document,
number, drawing or specification dimension, (Electrical value,
etc.) with tolerance and the actual measurement of demonstrate
compliance with all specification requirements.
First Articles must conform to AS9102 and all
requirements of this Purchase Order and referenced documents,
and shall be submitted for inspection and functional approval.
7.
GOVERNMENT SOURCE INSPECTION
When specified on the purchase order:
(A)
On receipt of this order, promptly furnish a copy to the Government
Representative who normally services your plant, or, if none, to
the nearest Army, Navy, Air Force, or Defense Supply Agency
inspection office.
In the event the representative or office cannot be located,
notify our Purchasing Agent immediately.
(B) During
performance on this order, your quality control or inspection
system and manufacturing processes are subject to review,
verification, and analysis by authorized government
representatives.
Government inspection or release of product prior to shipment is
not required unless you are otherwise notified.
You shall provide a copy of this order to your Government
representative upon his request.
8.
SPECIAL PROCESSING REPORT
Reports
of all special processes and inspection methods, such as
welding, heat treating, brazing, plating, painting, x-ray,
magnetic particle inspection, fluorescent penetrant inspection,
etc. that demonstrate compliance with all applicable
specifications as referenced by the SDI drawing and/or Purchase
Order. This shall be
accomplished by an approved source using approved equipment
and personnel.
9.
CERTIFIED TEST DATA
Certified test data on stationery of the organization performing
the testing shall be supplied with each shipment.
The test data shall be signed and dated.
10. WELDER�S
STAMP
A
Certified Welder�s Stamp must appear on all items welded in
accordance with Government Specifications MIL-W-8604,
MIL-W-8611, and/or MIL-T-5021.
11. PHYSICAL
AND CHEMICAL ANALYSIS
Mill or
foundry physical and chemical test reports or stated, signed,
and dated, �a true copy� thereof (photographic), which
demonstrates conformance to all applicable specifications for
all metals used in the fabrication of the ordered material,
shall be supplied with each shipment.
12. RECORD
RETENTION
Test
reports, inspection records, and other verifiable documentation
for quality and procurement, which indicate conformance to all
applicable specifications, are maintained at the point of
manufacture. These
documents are available for review by the Buyer and/or the
Government and, unless otherwise specified by purchase order or
contract, documents shall be held for a minimum of ten (10)
years after completion of order.
13. NOTICE
OF REJECTION
Resubmittal of previously
rejected parts or parts from a lot rejected on the basis of
sampling inspection, shall be accompanied by the statement �Resubmittal
lot� on the Supplier�s Shipping Document.
14.
IDENTIFICATION
The Seller shall be responsible for legibly and permanently
identifying each part with the following information:
(A)
Rubber cure date (cure date
required) --
Seller�s shipper and /or packing sheet must specify curing date.
Packages and containers (and parts when required by SDI
drawing call out) must be marked with curing date, as
applicable. Cure
date age at time of receipt by the Buyer shall not exceed four
quarters. Rubber
material or parts not having sufficient space for marking, will
be identified by a tag, bearing the cure date and attached to
the part or part container.
(B)
Materials with a limited shelf shall reflect the Manufacturing
(Cure Date) and Expiration Date on the container (e.g. epoxies,
paint, etc.). A
minimum of nine (9) months product life shall remain on items
delivered.
(C)
Purchase Order number, gage,
cure date, Military Specification and where applicable, the SDI
number.
15.
PACKAGING REQUIREMENTS
The Seller shall assure that the materials, parts, assemblies,
products and supplies on the Purchase Order are packaged as
noted below:
(A)
In general, packing and packaging will conform to
MIL-P-116D, Method III, �Packaged for Mechanical and Physical
Protection only� and be subject to review by SDI or best
commercial practices.
All items shall be free of dirt, fingerprints, loose particles,
oil, moisture and other foreign materials.
Items shall be enclosed with wrappings, bags, cartons,
boxes, or other containers, as applicable, to the extent
necessary to provide protection from hazards of contamination
and physical damage encountered in general handling, shipping,
and storage.
Material in direct contact with metal surfaces will not cause or
promote corrosion.
All packaging material used for packing and packaging items
purchased by and shipped to SDI shall be new, in good condition,
and of a grade, size and weight consistent with item(s)
packaging needs.
Packaging materials used shall be non-abrasive, chemically
neutral (pH 6.5 to 7.5) and have a water-soluble acidity of not
more than 0.02% equivalent sulfur trioxide.
(B)
Physical protection to items packaged shall be
accomplished by the use of cushioning (dry and dust free),
bracing or blocking, as applicable, in accordance with good
commercial practices to prevent rupture of flexible barriers,
free movement within rigid or semi-rigid containers, and
physical damage due to shock and/or vibration.
(C)
Specified identification markings and/or bar coding shall
be clear and legible, and applied on all outside containers as
well as on all intermediate containers or wraps, as applicable,
and indicate as a minimum:
SDI part number, Purchase Order number, Fragile, any
special handling, quantity shipped, etc.
16.
CERTIFICATE OF CONFORMANCE REQUIREMENT
A Certificate of Conformance (C of C) shall
accompany shipment from the supplier attesting that the item(s)
shipped are in compliance with all purchase order and applicable
specification(s) requirements therein/ thereof.
The C of C shall state that all inspection and/or test
results documenting the Item(s) compliance to the purchase order
are available for examination by the purchaser, government and
/or Federal Aviation Administration representative(s) upon
request. This shall
include any sub-contractor(s) documentation.
The C of C must be signed by the suppliers authorized
representative.
Direct reference to the buyer�s purchase order, line item, part
number and item revision level and the quality must be present
on the C of C.
17.
CALIBRATION OF ACCEPTANCE EQUIPMENT
The Supplier shall implement and maintain a
system for the control and maintenance of measuring and test
equipment that is in accordance with ANSI/NCSL Z540-1 or
equivalent. The
Calibration System shall be documented, accountable, traceable,
and provide for initial and re-calibration during the life of
the equipment. The
equipment shall be calibrated to standards that are traceable
the National Institute of Standards and Technology (NIST).
19. MATERIAL
REVIEW BOARD AUTHORITY
Seller Material Review Board (MRB) authority is
not authorized on this purchase order.
Any non-conformance to the purchase order, drawing,
specifications, or other applicable documents must be submitted
to the buyer, through the buyer�s quality organization, for the
buyer�s MRB approval prior to shipment.
The supplier�s request for MRB approval must identify the
�root cause� of the nonconformance(s) and describe the
implemented corrective action taken by the supplier.
Parts scrapped at the supplier�s facility which are
identified with an SDI part number, cage code or other SDI trade
marks/symbols are required to be mutilated beyond use prior to
disposal.
20.
DELEGATED SOURCE
When specified on the purchase order:
The
suppliers SDI assigned �Certified Suppliers Representative�
(CSR) shall stamp and include the applicable supplied SDI
Operation Sheet with the shipment to SDI.
The CSR certified by the application of the certified
stamp to the Operation Sheet sequence applicable, the item(s)
compliance to the purchase order is available for examination by
SDI upon request.
This shall include all supporting and subcontractor
documentation.
Supplier generated �stamp(s)� shall be first approved and
recorded by SDI quality prior to their use.
21.
RIGHT OF ENTRY
The Purchaser, the Customer, the Government and/or Regulatory
Agencies (FAA, DCASPRO, NAVPRO, etc.) reserves the right of
entry to the Seller�s facility to review the Quality System,
records, and to inspect all product defined in this purchasing
document at all stages of production.
The Purchaser�s Procurement group shall in all cases,
coordinate such auditing.
22.
SPECIALTY METALS
(DFARS
252.225-7009)
The
supplier shall certify that items being delivered conform to
DFARS Section 252.225.7009: Restriction on Acquisition of
Certain Articles Containing Specialty Metals.
23.
RoHS COMPLIANCE
When specified on the purchase order:
The
supplier shall certify that items being delivered conform to the
EU RoHS directive.
The EU RoHS directive, also know as the �lead�free� directive,
identifies six materials that must be virtually eliminated from
a great deal of electronic equipment before it's shipped into
the EU after 1 July 2006.
These materials include Lead (Pb), Hexavalent Chromium
(Chromium IV), Cadmium, Mercury, Polybrominated Biphenyls
(PBBs), and Polybrominated Diphenyl Ethers (PBDEs).
24.
EXECUTIVE ORDER (EO) 13224
The supplier shall adhere to the directions provided
in Executive Order 13224 on Terrorist Financing � blocking
property and prohibiting transactions with persons who commit,
threaten to commit, or support terrorism.
Effective 09/24/2001 and any subsequent changes made to
it. The supplier
further agrees to include this requirement in lower-tier
subcontracts.
25. MATERIAL
SHELF LIFE
Materials with a limited shelf life shall be supplied with an
accompanying effective date of manufacture and date of
expiration. At the
time of receipt at Symbolic Displays, the material shall have at
least 75% of the shelf life remaining.
26. VENDOR
REQUIREMENTS REGARDING ITAR EXPORT CONTROLS
Vendor shall ensure compliance with the requirements below:
a.
Vendor is incorporated in the United States.
b.
With respect to any data received from Symbolic
Displays, Inc., Vendor will comply with all applicable U.S.
Government rules and regulations relating to exports, including
but not limited to, the International Traffic in Arms
Regulations (ITAR), 22 CFR Parts 120 � 130, and the Export
Administration Regulation (EAR), 15 CFR Parts 730 et seq.
c.
Vendor will not export any article, material,
software, technical data, or technology received from Symbolic
Displays, Inc., without first obtaining any required export
license or authorization from the Government and Symbolic
Displays, Inc.�s written consent.
d.
Vendor will not transfer or disclose any controlled
article, material, software, technical data or technology
received from Symbolic Displays, Inc. to any individual
(including without limitation Vendor�s employees and agents) who
is not a U.S. citizen or a lawful permanent resident of the
United States, or to any foreign company or entity (�Foreign
Person�), whether in the United States or abroad, without first
obtaining any required export license or authorization from the
Government and Symbolic Displays, Inc.�s written consent.
e.
Vendor and its employees shall maintain in strict
confidence all information received from Symbolic Displays, Inc.
including, but not limited to, proposals, specifications,
business and marketing plans, test plans, protocols, test
results, results of analyses, project notebooks, project
documentation, notebooks and other technical, business,
proprietary and trade secret information.
Vendor agrees that all employees, contractors,
consultants, or agents working shall comply with these
obligations of confidentiality.
27. Foreign
Object Damage/ Debris (FOD)
The
seller shall ascertain that any product sent to Symbolic
Displays Inc. or, on behalf of Symbolic Displays, Inc., shall be
free of any FOD. The
acronym FOD is defined as a) Foreign Object Damage � Any damage
attributed to a foreign object, expressed in physical or
economic terms, which may or may not degrade the product�s
required safety and/ or performance characteristics; and b)
Foreign Object Debris � An article or substance alien to the
assembly that has been allowed to invade the product.
28.
Counterfeit Parts
The supplier warrants the goods delivered pursuant to this
Purchase Order, unless specifically stated otherwise in this
Purchase Order, shall a) be new; b) be and only contain
materials obtained from the Original Equipment Manufacturer
(OEM) or an authorized OEM reseller or distributor; c) not be or
contain Counterfeit Items; and d) contain only authentic,
unaltered OEM labels and other markings. A Counterfeit Item is
defined to include, but not limited to: a) an item that is an
illegal or unauthorized copy or substitute of an OEM item; b) an
item that does not contain the proper external or internal
materials or components required by the OEM or that is not
constructed in accordance with the OEM design; c) an item or
component thereof that is used, refurbished or reclaimed but
supplier represents as being a new item; d) an item that has not
successfully passed all OEM required testing, verification,
screening and quality control but the supplier represents as
having met or passed such requirements; or e) an item with a
label or other marking intended, or reasonably likely, to
mislead a reasonable person into believing a non-OEM item is a
genuine OEM item when it is not.
29. ESD Sensitive
Products
In regards to products that are considered to be susceptible to
electrostatic discharge,(i.e. printed circuit boards,
semi-conductors, transistors, etc.), the supplier is responsible
for ensuring that the product is manufactured, tested,
identified and handled in accordance with MIL-STD-1686, EIA
JESD625-A, ESDS20.20 or equivalent. The Supplier shall maintain
an ESDS program in accordance with MIL-STD-1686, MIL-HDBK-263,
EIA -JESD-625-A, ESDS20.20 or equivalent and shall include
procedures, personnel training records and calibration of ESDS
testing equipment. The Supplier's ESDS program, including the
procedures, is subject to Symbolic Display's review throughout
the period of this Contract.
30. Change In
Process
The supplier shall inform Symbolic Displays, Inc of any changes
in product and/or process, changes of suppliers, changes of
manufacturing facility location and, where required, obtain
Symbolic Displays, Inc�s approval.
31. Buy American
Act (Optional)
When the Purchase Order specifies this clause, compliance to
DFARS Section 252.225-7001: Buy American Act and Balance of
Payments Program unless an exception is granted by the Symbolic
Displays, Inc.
NOTE:
Quality Clauses 32
thru 41 are reserved for future use.
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