Symbolic Displays, Inc. (SDI) Quality Clauses
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Symbolic |
QUALITY CLAUSES FOR PURCHASED MATERIALS |
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Issued by: QA |
Eff. Date: 07/29/08 |
Revision: H |
QP-06-01-F01 |
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The following Quality Assurance Provisions with their terms and conditions become an integral part of the Purchase Order to the extent specified in the Purchase Order. These provisions supplement, but do not supersede the presently existing terms and conditions of the Purchase Order. The Seller will include in each shipment, in addition to the Packing Sheet, objective evidence of quality demonstrating compliance with applicable specifications. Military Specification and standards listed herein shall be for reference only.
1. QUALITY PROGRAM AND INSPECTION SYSTEM REQUIREMENTS
The seller shall have a Quality program that conforms as a minimum the requirements of ISO 9001:2000.
2. WORKMANSHIP STANDARD
The material on this Purchase Order shall be uniform in quality and condition, sound and free from foreign
materials and imperfections detrimental to the usage of the product. The product must be of an overall quality
consistent with good industry practices and adhere to requested PO requirements without deviation.
3. DELETED
4. SYMBOLIC DISPLAYS, INC. SOURCE INSPECTION
When specified on the purchase order:
At the option of SDI, all items covered by this Purchase Order are subject to surveillance and inspection by an
SDI Inspector at the point of manufacture. This will include surveillance of the products, and seller’s systems,
procedures and facilities. The Seller shall furnish at no cost, the necessary facilities and equipment, and perform
tests as required by SDI Source Inspector, to demonstrate conformance to the Purchase Order and referenced
documents. Final acceptance of Source inspected material will be at SDI. The Seller shall provide sufficient
advance notice to SDI to permit scheduling of Source Inspection. Evidence of Source Inspection shall accompany
each shipment.
5. SYMBOLIC DISPLAYS, INC. IN-PROCESS INSPECTION
When specified on the purchase order:
In addition to the requirements of SDI inspection, all items covered by this Purchase Order are subject to in-
process inspection by a SDI Quality Assurance Representative. Prior to the application of epoxy materials,
hermetic sealing, or any permanent closure, the Supplier will notify the cognizant Buyer within adequate time for
In-process Source Inspection coverage. Evidence of in-process inspection will accompany each shipment.
6. INSPECTION AND/OR PRODUCTION TOOLING
When specified on the purchase order:
Seller is held responsible for the protection, calibration, and care, other than normal wear, of all production and
inspection tooling and equipment furnished by SDI, for use in performance of Purchase Order requirements. All
tooling shall be subject to SDI surveillance and/or inspection upon notice. Said tooling, or replacement tooling of
equal quality, shall be returned in an acceptable condition upon demand or notice.
7. FIRST ARTICLE INSPECTION
When specified on the purchase order:
Inspection and acceptance by SDI, Inc., of a first article manufactured against the Purchase Order is required
prior to the start of fabrication. This first article report shall, as a minimum, include the part nomenclature,
Purchase Order and shipping document, number, drawing or specification dimension, (Electrical value, etc.) with
tolerance and the actual measurement of demonstrate compliance with all specification requirements. First
Articles must conform to AS9102 and all requirements of this Purchase Order and referenced documents, and
shall be submitted for inspection and functional approval.
8. GOVERNMENT SOURCE INSPECTION
When specified on the purchase order:
(A) On receipt of this order, promptly furnish a copy to the Government Representative who normally services
your plant, or, if none, to the nearest Army, Navy, Air Force, or Defense Supply Agency inspection office. In
the event the representative, or office cannot be located, notify our Purchasing Agent immediately.
(B) During performance on this order, your quality control or inspection system and manufacturing processes
are subject to review, verification, and analysis by authorized government representatives. Government
inspection or release of product prior to shipment is not required unless you are otherwise notified. You shall
provide a copy of this order to your Government representative upon his request.
9. SPECIAL PROCESSING REPORT
Reports of all special processes and inspection methods, such as welding, heat treating, brazing, plating,
painting, x-ray, magnetic particle inspection, fluorescent penetrant inspection, etc. that demonstrate compliance
with all applicable specifications as referenced by the SDI drawing and/or Purchase Order. This shall be
accomplished by an approved source using approved equipment and personnel.
10. CERTIFIED TEST DATA
Certified test data on stationery of the organization performing the testing shall be supplied with each shipment.
The test data shall be signed and dated.
11. WELDER’S STAMP
A Certified Welder’s Stamp must appear on all items welded in accordance with Government Specifications
MIL-W-8604, MIL-W-8611, and/or MIL-T-5021.
12. PHYSICAL AND CHEMICAL ANALYSIS
Mill or foundry physical and chemical test reports or stated, signed, and dated, “a true copy” thereof
(photographic), which demonstrates conformance to all applicable specifications for all metals used in the
fabrication of the ordered material, shall be supplied with each shipment.
13. RECORD RETENTION
Test reports, inspection records, and other verifiable documentation for quality and procurement, which
indicate conformance to all applicable specifications, are maintained at the point of manufacture. These
documents are available for review by the Buyer and/or the Government and will be held for a minimum of
seven (7) years after completion of order.
14. NOTICE OF REJECTION
Resubmittal of previously rejected parts or parts from a lot rejected on the basis of sampling inspection, shall be
accompanied by the statement “Resubmittal lot” on the Supplier’s Shipping Document.
15. IDENTIFICATION
The Seller shall be responsible for legibly and permanently identifying each part with the following information:
(A) Rubber cure date (cure date required) --
Seller’s shipper and /or packing sheet must specify curing date. Packages and containers (and parts when
required by SDI drawing call out) must be marked with curing date, as applicable. Cure date age at time of
receipt by the Buyer shall not exceed four quarters. Rubber material or parts not having sufficient space for
marking, will be identified by a tag, bearing the cure date and attached to the part or part container.
(B) Materials with a limited shelf shall reflect the Manufacturing (Cure Date) and Expiration Date on the container
(e.g. epoxies, paint, etc.). A minimum of nine ( 9) months product life shall remain on items delivered
(C) Purchase Order number, gage, cure date, Military Specification and where applicable, the SDI number.
16. PACKAGING REQUIREMENTS
The Seller shall assure that the materials, parts, assemblies, products and supplies on the Purchase Order are
packaged as noted below:
(A) In general, packing and packaging will conform to MIL-P-116D, Method III, “Packaged for Mechanical and
Physical Protection only” and be subject to review by SDI or best commercial practices.
All items shall be free of dirt, fingerprints, loose particles, oil, moisture and other foreign materials. Items shall
be enclosed with wrappings, bags, cartons, boxes, or other containers, as applicable, to the extent
necessary to provide protection from hazards of contamination and physical damage encountered in general
handling, shipping, and storage. Material in direct contact with metal surfaces will not cause or promote
corrosion. All packaging material used for packing and packaging items purchased by and shipped to SDI
shall be new, in good condition, and of a grade, size and weight consistent with item(s) packaging needs.
Packaging materials used shall be non-abrasive, chemically neutral (pH 6.5 to 7.5) and have a water-soluble
acidity of not more than 0.02% equivalent sulfur trioxide.
(B) Physical protection to items packaged shall be accomplished by the use of cushioning (dry and dust free),
bracing or blocking, as applicable, in accordance with good commercial practices to prevent rupture of
flexible barriers, free movement within rigid or semi-rigid containers, and physical damage due to shock
and/or vibration.
(C) Specified identification markings and/or bar coding shall be clear and legible, and applied on all outside
containers as well as on all intermediate containers or wraps, as applicable, and indicate as a minimum: SDI
part number, Purchase Order number, Fragile, any special handling, quantity shipped, etc.
17. CERTIFICATE of CONFORMANCE REQUIREMENT
A Certificate of Conformance (C of C) shall accompany shipment from the supplier attesting that the item(s)
shipped are in compliance with all purchase order and applicable specification(s) requirements therein/ thereof.
The C of C. shall state that all inspection and /or test results documenting the Item(s) compliance to the
purchase order are available for examination by the purchaser, government and /or Federal Aviation
Administration representative(s) upon request. This shall include any sub-contractor(s) documentation. The C
of C must be signed by the suppliers authorized representative. Direct reference to the buyer’s purchase order,
line item, part number and item revision level and the quality must be present on the C of C.
18. CALIBRATION OF ACCEPTANCE EQUIPMENT
All of the supplier’s gauging, measurement, and testing equipment used in the manufacture, acceptance and
calibration of items on this purchase order shall be calibrated against standards traceable to the National
Institute of Standards and Technology (N.I.S.T.) or International Standard, 10012-1.
19. MATERIAL REVIEW BOARD AUTHORITY
Seller Material Review Board (M.R.B.) authority is not authorized on this purchase order. Any non-conformance
to the purchase order, drawing, specifications, or other applicable documents must be submitted to the buyer,
through the buyer’s quality organization, for the buyer’s MRB approval prior to shipment. The supplier’s request
for MRB approval must identify the “root cause” of the nonconformance(s) and describe the implemented
corrective action taken by the supplier. Parts scrapped at the supplier’s facility which are identified with an SDI
part number, cage code or other SDI trade marks/symbols are required to be mutilated beyond use prior to
disposal.
20. DELEGATED SOURCE
When specified on the purchase order:
The suppliers SDI assigned “Certified Suppliers Representative” (CSR) shall stamp and include the applicable
supplied SDI Operation Sheet with the shipment to SDI. The CSR certified by the application of the certified
stamp to the Operation Sheet sequence applicable, the item(s) compliance to the purchase order is available for
examination by SDI upon request. This shall include all supporting and subcontractor documentation. Supplier
generated “stamp(s)” shall be first approved and recorded by SDI quality prior to their use.
21. RIGHT OF ENTRY
The Purchaser, the Customer, the Government and/or Regulatory Agencies (FAA, DCASPRO, NAVPRO, etc.)
reserves the right of entry to the Seller’s facility to review the Quality System, records, and to inspect all
product defined in this purchasing document at all stages of production. The Purchaser’s Procurement group
shall in all cases, coordinate such auditing.
22. SPECIALTY METALS (DFARS 252.225-7014)
The supplier shall certify that items being delivered conform to DFARS 252.225.7014 (Deviation 2008-00002)
and its Alternate I (Deviation 2008-00002). , requirements for compliance of Specialty Metals
23. RoHS COMPLIANCE
When specified on the purchase order:
The supplier shall certify that items being delivered conform to the EU RoHS directive. The EU RoHS directive,
also know as the “lead–free” directive, identifies six materials that must be virtually eliminated from a great deal
of electronic equipment before it's shipped into the EU after 1 July 2006. These materials include Lead (Pb),
Hexavalent Chromium (Chromium IV), Cadmium, Mercury, Polybrominated Biphenyls (PBBs), and Polybrominated
Diphenyl Ethers (PBDEs).
24. EXECUTIVE ORDER (EO) 13224
The supplier shall adhere to the directions provided in Executive Order 13224 on Terrorist Financing – blocking
property and prohibiting transactions with persons who commit, threaten to commit, or support terrorism.
Effective 09/24/2001 and any subsequent changes made to it. The supplier further agrees to include this
requirement in lower-tier subcontracts.
NOTE: Quality Clauses 25 thru 41 are reserved for future use.
